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2018 POA budget adds marketing director, anticipates legal fees

By Jayne Hagan, POA Finance director

The POA Board of Directors passed the seventh version of the 2018 Operating and Capital Budgets at the November 16 meeting. This was accomplished after five months of work and meetings by staff, the finance committee, and the board of directors.

The approved Operating Budget includes the changes:

  • Medallion and golf members will have the added value of swim memberships included in their annual fees. Additionally, members belonging to both tennis/pickleball and fitness will have swim included in their annual fees.
  • Adding a Marketing Director responsible for marketing Big Canoe POA throughout the Southeast including creating a new website, articles, and advertising in amenity specific magazines, social media, and creating marketing materials for the POA.
  • Public Works will start making signs again. An additional employee will be dedicated to improving, replacing, and cleaning signage throughout the property and will be available for Property Owners to repair or replace house number posts.
  • Also included are additional expenses for legal fees, continued GIS mapping, the tri-annual benefit study, landscaping neighborhoods along Wilderness Parkway, tree removal along roadways involving storm cleanup and dangerous trees, a contingency fund for storm cleanup that, if not used, will be put into a sinking fund and used for spraying all fairways in the fall to promote early spring green up.
  • As part of the POA Balanced Scorecard, employees will share in a three percent merit pool increase; the POA has started an employee orientation and service standards training program for all employees and new hires.

The clubhouse staff will continue to work on food quality, consistency, and service standards. This will be a work in progress and the hope is that everyone notices improvements during the coming year.

The approved assessment increase is $5.00/lot and $8.00/dwelling, for a total income of $301,800. The board also approved a 3.2 percent increase for amenity dues.

The budgeted net income is $1,392,000 after depreciation for capital and debt service. The POA continues to be in strong financial health. The Operating and Capital budgets have been posted on the POA website under Governance Administrative Documents. The 10-year cash flow statement reviewed by the board of directors and finance committee signifies the POA will continue strong in the upcoming years.

The pie chart demonstrates where assessment dollars are spent, including depreciation for each department. Seventy-two percent provides services from Operations: Public Works including housekeeping, facilities maintenance, road maintenance, and garbage collections; Public Safety including gate operations; Administration including property taxes, property insurance, and taxes; Grounds & Landscaping; Environmental (hemlock treatment and McDaniel Meadows); AECD; and POA Activities.

Fourteen percent of the budget is dedicated toward net income for debt service and capital projects. The remaining fourteen percent offsets the amenities, including depreciation of assets.

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